Privacy Policy

United Food and Commercial Workers Union, Local 1518
Last modified

"Personal Information" is any information about an identifiable individual, with few exceptions.

The Personal Information Protection Act ("the Act") regulates the way private sector organizations within British Columbia collect, use, keep, secure and disclose personal information.

Local 1518 respects individual privacy and recognizes the particular sensitivity of personal information.

Local 1518 recognizes our obligations concerning protection of the personal information of our members, employees and officers. This policy has been developed with those obligations in mind.

I. DISCLOSURE OF PERSONAL INFORMATION

Where required for the purposes enumerated below, Local 1518 will disclose personal information to third parties, including, but not limited to UFCWâs International office, affiliated labour organizations and technical and/or professional service providers.

II. PURPOSES FOR THE COLLECTION, USE AND DISCLOSURE OF PERSONAL INFORMATION

Members

Local 1518 collects, uses and discloses membersâ personal information for the purposes of:

establishing, asserting and defending the rights of members with respect to their employment relationships;
representing members as bargaining agent;
administering the UFCW International Constitution and Local 1518âs Bylaws;
making payments to a member, as required;
verifying proper deduction and payment of a memberâs dues;
verifying a memberâs Union membership;
determining, compiling and analyzing statistical data;
representing a member in grievance proceedings;
advancing a memberâs or Local 1518âs position before the British Columbia Labour Relations Board or any other court or tribunal as the case may be;
conducting an organizing drive; and
liaising with UFCW International with respect to collective bargaining or trade union matters.
Local 1518 confirms that consent to the collection, use and disclosure of a memberâs personal information for the above referenced purposes is implied as a reasonably necessary term of membership in the union.
Officers
Local 1518 collects, uses and discloses the personal information of individuals who run for election to office or are appointed to office only for the purposes of:
administering the electoral or appointment process associated with an elected position;
establishing, managing or terminating a relationship between Local 1518 and an individual officer;

Employees

Local 1518 hereby notifies its employees that Local 1518 will be collecting, using and disclosing employee personal information for the following specific purposes:

payroll/T4 preparation;
enrollment, identification and maintenance of pension, MSP, extended health, dental, LTD, ADD & life insurance benefits for employees and their dependents;
enrollment and remittance of dues and maintenance of seniority;
advancing WCB claims;
advancing LTD claims;
for contact purposes; and
reimbursement of expenses.

Others

It is Local 1518âs policy to collect personal information about individuals other than our members, officers and employees in accordance with the provisions of the Personal Information Protection Act.

III. CONSENT TO THE COLLECTION, USE AND DISCLOSURE OF PERSONAL INFORMATION

The Personal Information Protection Act deems that an individual has consented to our collection, use or disclosure of personal information about that individual if, at the time the consent is deemed to be given, the purpose would be considered obvious to a reasonable person. In such circumstances, we will collect, use or disclose personal information without obtaining a written or verbal consent to do so.

The Personal Information Protection Act also permits us to collect, use or disclose personal information about an individual in some circumstances without the individualâs consent. Those include (but are not limited to) circumstances in which:

the collection, use or disclosure is clearly in the interests of the individual and consent cannot be obtained in a timely way;
it is reasonable to expect that the collection, use or disclosure of personal information with the consent of the individual would compromise the availability or accuracy of the information, and the collection, use or disclosure of the information is necessary for an investigation or proceeding;
the personal information is available to the public from a prescribed source; or
the collection, use or disclosure of personal information is required or authorized by law.

IV. WITHDRAWAL OF CONSENT

Individuals may withdraw consent to the collection, use or disclosure of their personal information by contacting Local 1518âs Privacy Officer at the address provided below.

V. SECURITY OF PERSONAL INFORMATION

Local 1518 recognizes our obligations to securely store the personal information we hold on record. We have therefore made arrangements to secure against the unauthorized access, collection, use, disclosure, copying, modification, disposal or destruction of personal information.

VI. REQUESTS FOR ACCESS TO PERSONAL INFORMATION

The Personal Information Protection Act permits individuals to submit written requests to us to provide them with:

their personal information under our custody or control;
information about how their personal information under our control has been and is being used by us;
the names of the individuals and organizations to whom their personal information under our control has been disclosed by us.

Local 1518 will respond to any such requests in the time allowed by the Act and will make a reasonable effort to assist applicants and to respond as accurately and completely as reasonably possible. Any such requests may be subject to any fees and disbursements the law permits us to charge.

An individualâs ability to access his or her personal information under our control is not absolute. The Act provides that we must not disclose personal information when:

d. the disclosure could reasonably be expected to threaten the safety or physical or mental health of an individual other than the individual who made the request;
e. the disclosure can reasonably be expected to cause immediate or grave harm to the safety or to the physical or mental health of the individual who made the request;
f. the disclosure would reveal personal information about another individual;
g. the disclosure would reveal the identity of an individual who has provided personal information about another individual and the individual providing the personal information does not consent to disclosure of his or her identity.

The Act further provides that we are not required to disclose personal information when:

h. the personal information is protected by solicitor-client privilege;
i. the disclosure of the personal information would reveal confidential commercial information that, if disclosed, could, in the opinion of a reasonable person, harm the competitive position of an organization;
j. the personal information was collected without consent for the purposes of an investigation, and the investigation and associated proceedings and appeals have not been completed;
k. the personal information was collected or created by a mediator or arbitrator in the conduct of a mediation or arbitration for which he or she was appointed to act:
   i. under a collective agreement,
   ii. under an enactment, or
   iii. by a court.

VII. ACCURACY OF PERSONAL INFORMATION

When we collect, use or disclose personal information, we will make reasonable efforts to ensure that it is accurate and complete.

The law permits individuals to submit written requests to us to correct errors or omissions in their personal information that is in our custody or control. We encourage individuals to report to Local 1518 any discrepancies or inaccuracies in personal information held by Local 1518 and, in such, case, we will:

correct the information in question and, if reasonable to do so, send correction notifications to any other organizations to whom we have disclosed the incorrect information; or
decide not to correct the personal information, but annotate the personal information that a correction was requested but not made.

VIII. COMPLAINT PROCEDURE

Any complaint relating to Local 1518's handling of personal information should be forwarded to the attention of Local 1518's Privacy Officer whose address appears below.

The complaint shall be reviewed and considered by Local 1518 in reference to the terms of this Privacy Policy and applicable law.

Within 21 days of receiving the complaint, a representative of Local 1518 shall respond in writing to the complaining party advising of Local 1518's position regarding the matters complained of.

If, in the opinion of Local 1518, the complaint is justified, we will take the necessary steps to resolve the issue.

IX. CONTACTING OR COMMUNICATING WITH US

The President of Local 1518 has appointed a Privacy Officer to assist you with any questions about this Privacy Policy or the handling of your personal information. Our Privacy Officer is also available to respond to any requests you may have with respect to access to, or correction of, your personal information under our care and control. Please feel free to contact our Privacy Officer, Mr. Kim Balmer, at:

UFCW LOCAL 1518
4021 KINGSWAY, BURNABY, BC V5H 1Y9
PHONE 604-434-3101 FAX 604-434-4145

X. CHANGES TO THIS POLICY

This Privacy Policy may change to accommodate changes at Local 1518, technology and legal developments. Local 1518 may add, change, or remove portions of this Privacy Policy where appropriate to reflect those changes or developments. Whenever we update this Policy, we will change the date on the Policy to indicate when the changes were made. Local 1518 shall at all times maintain online at www.ufcw1518.com an updated version of this Privacy Policy for all to access.